VOBPL - Purchase & SOP Workflow System | Vyankatesh Oxides and Batteries Pvt. Ltd.

Approved Indents Ready for Quotations / Comparative Statement

Indent Number	Category	Initiator	Est Value	Policy Slab Rule	Current Step	Action
IND-2026-0012	Parts / Maintenance Related items	Vijay Sawant	₹40,000.00	15k-100k: Min 2 quotes	6 COMPARATIVE APPROVAL	Add Quote Comparative Statement
IND-2026-0011	Consumables & Chemicals	Vijay Sawant	₹5,100.00	≤ 15k: No quote (Enquiry ok)	4 ASSIGNED TO PURCHASE	Add Quote Comparative Statement
IND-2026-0010	Consumables & Chemicals	Vinay Parmar	₹2,500.00	≤ 15k: No quote (Enquiry ok)	4 ASSIGNED TO PURCHASE	Add Quote Comparative Statement
IND-2026-0009	Consumables & Chemicals	Vishnu	₹6,500.00	≤ 15k: No quote (Enquiry ok)	7 PO ISSUED	Add Quote Comparative Statement
IND-2026-0008	Consumables & Chemicals	Vishnu	₹51,000.00	15k-100k: Min 2 quotes	7 PO ISSUED	Add Quote Comparative Statement
IND-2026-CH-934	Consumables & Chemicals	Vijay Sawant	₹51,000.00	15k-100k: Min 2 quotes	10 ACCOUNTS CLEARED	Add Quote Comparative Statement
IND-2026-TEST-116	Consumables & Chemicals	Vijay Sawant	₹51,000.00	15k-100k: Min 2 quotes	5 QUOTATION COLLECTION	Add Quote Comparative Statement
IND-2026-0005	Consumables & Chemicals	Vijay Sawant	₹12,750.00	≤ 15k: No quote (Enquiry ok)	4 ASSIGNED TO PURCHASE	Add Quote Comparative Statement
IND-2026-0004	Consumables & Chemicals	Vishnu	₹20,600.00	15k-100k: Min 2 quotes	10 ACCOUNTS CLEARED	Add Quote Comparative Statement
IND-2026-0002	Raw Material	Rajendra Dodiya	₹1,420,000.00	> 100k: Min 3 quotes	4 ASSIGNED TO PURCHASE	Add Quote Comparative Statement
IND-2026-0001	Parts / Maintenance Related items	P N Sharma	₹41,200.00	15k-100k: Min 2 quotes	10 ACCOUNTS CLEARED	Add Quote Comparative Statement

1. Departmental Authority & Responsibility Chart (SOP Section 3 & Signatories)

S.No	Category of Purchase	Initiated By (Dept Head)	Checked By (Stock)	Approved By	Purchase Execution Authority
1	Raw Material Battery scrap, Lead plates, RML	Rajendra Dodiya Factory Head	Stores In-charge (RM) RM Yard Stores	Director / MD	Direct Director Execution
2	Consumables & Chemicals Melting, refining section	Vishnu (Melting) / Vijay Sawant (Refining) / Vinay Parmar (Plant Coord.)	Sarita Raikwar Stores Head	Rajendra Dodiya Factory Head	Neeti Morya Purchase Incharge (HO)
3	Parts / Maintenance Machinery spares, oil, bearings	P N Sharma Maintenance Head	Sarita Raikwar Stores Head	Rajendra Dodiya Factory Head / Niti	Neeti Morya Purchase Incharge (HO)
4	Electrical & Admin Plant utilities, office, admin	Anil Verma (HR Head) / Vinay Parmar (Plant Coord.)	Sarita Raikwar Stores Head	Rajendra Dodiya Factory Head	Neeti Morya Purchase Incharge (HO)
5	Civil / Projects Refractory bricks, construction	Vinay Parmar (Plant Coord.) / Project In-charge	Sarita Raikwar / Plant Coord.	Director / MD	Direct Director Execution
6	Emergency Purchase Fast-track breakdown purchase	Concerned Department / Vinay Parmar	Sarita Raikwar Stores Head	Rajendra Dodiya Factory Head	Neeti Morya Purchase Incharge (HO)

2. Flowchart Amount Conditions & Approval Slabs

Step 5: Quotation Requirement Slabs:

Up to Rs. 15,000/-: No quotation required. Market rate enquiry by Neeti Morya is sufficient.
Rs. 15,001 to Rs. 100,000/-: Minimum 2 written quotes (WhatsApp / Email).
Above Rs. 100,000/-: Minimum 3 written quotes mandatory + CS presented to Director.

Step 6: Comparative Statement & 4 Approval Tiers:

Up to Rs. 15,000/-: Neeti Morya (Purchase In-charge) can authorize.
Up to Rs. 25,000/-: Rajendra Dodiya (Factory Head - Local Purchase) can authorize.
Rs. 15,001 to Rs. 1,25,000/-: Richa Ghosh (CFO) Approved.
Above Rs. 1,25,000/-: Director Approved Only.

Step 7: PO Policy & Credit Terms:

PO Requirement: Up to Rs. 20,000/- PO not mandatory (can purchase on Bill); Above Rs. 20,000/- Mandatory to make on PO only. No payment without PO. Inform Accounts promptly.
Credit Period: Enforce at least 7 to 15 days credit. No 100% advance.

3. Policy Signatories & Acknowledged Officials (SOP Page 3)

Rajendra Dodiya Factory Head

Sarita Raikwar Stores Head

Neeti Morya Purchase Incharge (Head Office)

Richa Ghosh Chief Financial Officer (CFO)

P N Sharma Maintenance Head

Vishnu Melting Section Incharge

Vijay Sawant Refining Section Incharge

Vinay Parmar Plant Coordinator

Anil Verma HR & Admin Head

Procurement & Quotations

Approved Indents Ready for Quotations / Comparative Statement