VOBPL - Purchase & SOP Workflow System | Vyankatesh Oxides and Batteries Pvt. Ltd.

CS Ref	Indent No	Category	Selected Vendor	Total Amount	Action
CS-2026-0006	IND-2026-0012	Parts / Maintenance Related items	Malwa Chemicals & Flux Corp	₹47,790.00	Review & Authorize

Total Indents Raised

12

1 awaiting stores check

Pending Financial Sign-off

1

Neeti / Rajendra / Richa / Dir

Purchase Orders Issued

4

Mandatory > ₹20,000/-

Shortage / Damage Reports

0

Mandatory 24h Stores alerts

Step 1

Raise Indent

Dept Head / User

Step 2

Stock & Sign

Sarita (Stores)

Step 3

Approve Indent

Rajendra Dodiya

Step 4

Send to HO

Neeti (Purchase)

Step 5

Quotations

0 / 2 / 3 Quotes

Step 6

CS Approval

4 Financial Tiers

Step 7

Issue PO

Mandatory > ₹20k

Step 8

Gate In

Factory Security

Step 9

Stores GRN

Sarita (Within 24h)

Step 10

Accounts & Tally

Dual Sign + 7-15d Cr

≤ ₹15,000/-

No quote needed. Neeti Morya authorizes.

≤ ₹25,000/- (Local)

Local purchase. Rajendra Dodiya authorizes.

₹15,001 - ₹1,25,000/-

Min 2 quotes. Richa Ghosh (CFO) approves.

> ₹1,25,000/-

Min 3 quotes. Director approves only.

Recent Requisitions (हाल के इंडेंट्स)

View All

Indent No	Category	Initiator	Stock Check	Status	Amount	Action
IND-2026-0012 05 Nov 2026	Parts / Maintenance Related items	Vijay Sawant	Not Available	Approved	₹40,000.00	View
IND-2026-0011 05 Nov 2026	Consumables & Chemicals	Vijay Sawant	Not Available	Approved	₹5,100.00	View
IND-2026-0010 05 Nov 2026	Consumables & Chemicals	Vinay Parmar	Not Available	Approved	₹2,500.00	View
IND-2026-0009 05 Nov 2026	Consumables & Chemicals	Vishnu	Not Available	Approved	₹6,500.00	View
IND-2026-0008 04 Nov 2026	Consumables & Chemicals	Vishnu	Not Available	Approved	₹51,000.00	View
IND-2026-CH-934 04 Nov 2026	Consumables & Chemicals	Vijay Sawant	Not Available	Approved	₹51,000.00	View

IND-2026-0012 ₹40,000.00

Parts / Maintenance Related items • By Vijay Sawant

Approved View Details

IND-2026-0011 ₹5,100.00

Consumables & Chemicals • By Vijay Sawant

Approved View Details

IND-2026-0010 ₹2,500.00

Consumables & Chemicals • By Vinay Parmar

Approved View Details

IND-2026-0009 ₹6,500.00

Consumables & Chemicals • By Vishnu

Approved View Details

IND-2026-0008 ₹51,000.00

Consumables & Chemicals • By Vishnu

Approved View Details

Recent Activity (गतिविधियाँ)

All Logs

AUTH 05 Nov, 07:55

PERSONA_SWITCHED

Switched active persona to Richa Ghosh (CFO (Chief Financial Officer))

By: Richa Ghosh
AUTH 05 Nov, 07:55

USER_LOGOUT

User logged out.

By: Director / MD
CS 05 Nov, 07:55

CS_CREATED

Comparative Statement generated for Rs. 47790.00. Authority required: CFO_Richa_Ghosh.

By: Vijay Sawant
QUOTATION 05 Nov, 07:54

QUOTATION_ADDED

Quotation of Rs. 47790 added for vendor ID: 2. Credit Period: 0 days.

By: Vijay Sawant
QUOTATION 05 Nov, 07:53

QUOTATION_ADDED

Quotation of Rs. 47790 added for vendor ID: 2. Credit Period: 0 days.

By: Vijay Sawant
INDENT 05 Nov, 07:51

INDENT_APPROVED

Indent marked Approved. Remarks: ok. Execution route: purchase_incharge

By: Vijay Sawant
INDENT 05 Nov, 07:51

STORES_STOCK_CHECKED

Stores verified physical stock: Not Available. Next step: 3_INDENT_APPROVAL. Remarks: 20 kg available

By: Vijay Sawant
INDENT 05 Nov, 07:51

INDENT_CREATED

Indent raised by initiator. Routed to Stores for physical in-stock checking.

By: Vijay Sawant

S.No	Category of Purchase	Initiated By (Dept Head)	Checked By (Stock)	Approved By	Purchase Execution Authority
1	Raw Material Battery scrap, Lead plates, RML	Rajendra Dodiya Factory Head	Stores In-charge (RM) RM Yard Stores	Director / MD	Direct Director Execution
2	Consumables & Chemicals Melting, refining section	Vishnu (Melting) / Vijay Sawant (Refining) / Vinay Parmar (Plant Coord.)	Sarita Raikwar Stores Head	Rajendra Dodiya Factory Head	Neeti Morya Purchase Incharge (HO)
3	Parts / Maintenance Machinery spares, oil, bearings	P N Sharma Maintenance Head	Sarita Raikwar Stores Head	Rajendra Dodiya Factory Head / Niti	Neeti Morya Purchase Incharge (HO)
4	Electrical & Admin Plant utilities, office, admin	Anil Verma (HR Head) / Vinay Parmar (Plant Coord.)	Sarita Raikwar Stores Head	Rajendra Dodiya Factory Head	Neeti Morya Purchase Incharge (HO)
5	Civil / Projects Refractory bricks, construction	Vinay Parmar (Plant Coord.) / Project In-charge	Sarita Raikwar / Plant Coord.	Director / MD	Direct Director Execution
6	Emergency Purchase Fast-track breakdown purchase	Concerned Department / Vinay Parmar	Sarita Raikwar Stores Head	Rajendra Dodiya Factory Head	Neeti Morya Purchase Incharge (HO)

2. Flowchart Amount Conditions & Approval Slabs

Step 5: Quotation Requirement Slabs:

Up to Rs. 15,000/-: No quotation required. Market rate enquiry by Neeti Morya is sufficient.
Rs. 15,001 to Rs. 100,000/-: Minimum 2 written quotes (WhatsApp / Email).
Above Rs. 100,000/-: Minimum 3 written quotes mandatory + CS presented to Director.

Step 6: Comparative Statement & 4 Approval Tiers:

Up to Rs. 15,000/-: Neeti Morya (Purchase In-charge) can authorize.
Up to Rs. 25,000/-: Rajendra Dodiya (Factory Head - Local Purchase) can authorize.
Rs. 15,001 to Rs. 1,25,000/-: Richa Ghosh (CFO) Approved.
Above Rs. 1,25,000/-: Director Approved Only.

Step 7: PO Policy & Credit Terms:

PO Requirement: Up to Rs. 20,000/- PO not mandatory (can purchase on Bill); Above Rs. 20,000/- Mandatory to make on PO only. No payment without PO. Inform Accounts promptly.
Credit Period: Enforce at least 7 to 15 days credit. No 100% advance.

3. Policy Signatories & Acknowledged Officials (SOP Page 3)

Rajendra Dodiya Factory Head

Sarita Raikwar Stores Head

Neeti Morya Purchase Incharge (Head Office)

Richa Ghosh Chief Financial Officer (CFO)

P N Sharma Maintenance Head

Vishnu Melting Section Incharge

Vijay Sawant Refining Section Incharge

Vinay Parmar Plant Coordinator

Anil Verma HR & Admin Head

Namaste, Richa Ghosh!

Action Required by You (आपके हस्ताक्षर जरूरी हैं):

12

1

4

0

Recent Requisitions (हाल के इंडेंट्स)

Recent Activity (गतिविधियाँ)

Namaste, Richa Ghosh!

Action Required by You (आपके हस्ताक्षर जरूरी हैं):

12

1

4

0

10-Step SOP Workflow & 4 Approval Slabs (Click to view flowchart conditions)

Recent Requisitions (हाल के इंडेंट्स)

Recent Activity (गतिविधियाँ)