VOBPL - Purchase & SOP Workflow System | Vyankatesh Oxides and Batteries Pvt. Ltd.

DHANKHEDI FACTORY, DIST. INDORE (M.P.) • GSTIN: 23AABCV1234F1Z0 • SOP Matrix Active (01 Nov 2026)

Step 9 & Section 7B: Stores Reconciles Quantity, Rate, Quality & Reports Short/Damage within 24 Hours

GRN Number	Gate Ref / PO	Vendor	Received Date	Quality Inspection	Shortage / Damage (24h Alert)	Stores Officer	Action
GRN-2026-0007	GE-2026-0006 Direct Bill	test	05 Nov 2026	Passed 100%	No Shortage	Vijay Sawant	View Invoice
GRN-2026-0006	GE-2026-0005 Direct Bill	Indore Lead Traders Ltd.	05 Nov 2026	Passed 100%	No Shortage	Vinay Parmar	View Invoice
GRN-2026-0005	GE-2026-0005 Direct Bill	Indore Lead Traders Ltd.	05 Nov 2026	Passed 100%	No Shortage	Vinay Parmar	View Invoice
GRN-2026-0004	GE-2026-0004 VOBPL/PO/26-27/0965	Indore Lead Traders Ltd.	04 Nov 2026	Passed 100%	No Shortage	Sarita Raikwar	View Invoice
GRN/2026/0603	GATE/2026/0912 VOBPL/PO/26-27/0965	Indore Lead Traders Ltd.	04 Nov 2026	Rejected	No Shortage	Sarita Raikwar	View Invoice
GRN-2026-0002	GE-2026-0002 VOBPL/PO/26-27/0002	Malwa Chemicals & Flux Corp	04 Nov 2026	Passed 100%	No Shortage	Sarita Raikwar	View Invoice
GRN-2026-0001	GE-2026-0001 VOBPL/PO/26-27/0001	Shreeji Engineering & Spares	03 Nov 2026	Passed 100%	No Shortage	Sarita Raikwar	View Invoice

Factory: Dhankhedi, Dist. Indore (MP) | Key Objective: Systematic, transparent, cost-effective procurement with zero conflict of interest.

1. Departmental Authority & Responsibility Chart (SOP Section 3 & Signatories)

S.No	Category of Purchase	Initiated By (Dept Head)	Checked By (Stock)	Approved By	Purchase Execution Authority
1	Raw Material Battery scrap, Lead plates, RML	Rajendra Dodiya Factory Head	Stores In-charge (RM) RM Yard Stores	Director / MD	Direct Director Execution
2	Consumables & Chemicals Melting, refining section	Vishnu (Melting) / Vijay Sawant (Refining) / Vinay Parmar (Plant Coord.)	Sarita Raikwar Stores Head	Rajendra Dodiya Factory Head	Neeti Morya Purchase Incharge (HO)
3	Parts / Maintenance Machinery spares, oil, bearings	P N Sharma Maintenance Head	Sarita Raikwar Stores Head	Rajendra Dodiya Factory Head / Niti	Neeti Morya Purchase Incharge (HO)
4	Electrical & Admin Plant utilities, office, admin	Anil Verma (HR Head) / Vinay Parmar (Plant Coord.)	Sarita Raikwar Stores Head	Rajendra Dodiya Factory Head	Neeti Morya Purchase Incharge (HO)
5	Civil / Projects Refractory bricks, construction	Vinay Parmar (Plant Coord.) / Project In-charge	Sarita Raikwar / Plant Coord.	Director / MD	Direct Director Execution
6	Emergency Purchase Fast-track breakdown purchase	Concerned Department / Vinay Parmar	Sarita Raikwar Stores Head	Rajendra Dodiya Factory Head	Neeti Morya Purchase Incharge (HO)

2. Flowchart Amount Conditions & Approval Slabs

Up to Rs. 15,000/-: No quotation required. Market rate enquiry by Neeti Morya is sufficient.
Rs. 15,001 to Rs. 100,000/-: Minimum 2 written quotes (WhatsApp / Email).
Above Rs. 100,000/-: Minimum 3 written quotes mandatory + CS presented to Director.

Up to Rs. 15,000/-: Neeti Morya (Purchase In-charge) can authorize.
Up to Rs. 25,000/-: Rajendra Dodiya (Factory Head - Local Purchase) can authorize.
Rs. 15,001 to Rs. 1,25,000/-: Richa Ghosh (CFO) Approved.
Above Rs. 1,25,000/-: Director Approved Only.

PO Requirement: Up to Rs. 20,000/- PO not mandatory (can purchase on Bill); Above Rs. 20,000/- Mandatory to make on PO only. No payment without PO. Inform Accounts promptly.
Credit Period: Enforce at least 7 to 15 days credit. No 100% advance.

3. Policy Signatories & Acknowledged Officials (SOP Page 3)

Rajendra Dodiya Factory Head

Sarita Raikwar Stores Head

Neeti Morya Purchase Incharge (Head Office)

Richa Ghosh Chief Financial Officer (CFO)

P N Sharma Maintenance Head

Vishnu Melting Section Incharge

Vijay Sawant Refining Section Incharge

Vinay Parmar Plant Coordinator

Anil Verma HR & Admin Head