VOBPL - Purchase & SOP Workflow System | Vyankatesh Oxides and Batteries Pvt. Ltd.

DHANKHEDI FACTORY, DIST. INDORE (M.P.) • GSTIN: 23AABCV1234F1Z0 • SOP Matrix Active (01 Nov 2026)

Policy Flowchart Step 6: 4 Approval Tiers (Neeti Morya ≤ ₹15k | Rajendra Dodiya ≤ ₹25k Local | CFO Richa Ghosh ₹15,001-₹1.25L | Director > ₹1.25L)

0 Pending

CS Number	Indent No	Category	Selected Vendor	Total Value	Financial Tier	Submitted By	Action
No pending financial approvals for your active role.

Comparative Statement Audit Log

CS Number	Indent	Selected Vendor	Amount	Required Authority	Status	Created Date
CS-2026-0006	IND-2026-0012	Malwa Chemicals & Flux Corp	₹47,790.00	CFO Richa Ghosh	Pending	05 Nov 2026, 07:55
CS-2026-0005	IND-2026-0009	Malwa Chemicals & Flux Corp	₹3,540.00	Neeti Morya	Approved	05 Nov 2026, 06:58
CS-2026-0004	IND-2026-0008	Indore Lead Traders Ltd.	₹58,528.00	CFO Richa Ghosh	Approved	04 Nov 2026, 14:06
CS-2026-1540	IND-2026-CH-934	Indore Lead Traders Ltd.	₹49,560.00	CFO Richa Ghosh	Approved	04 Nov 2026, 13:45
CS-2026-0002	IND-2026-0004	Malwa Chemicals & Flux Corp	₹23,305.00	CFO Richa Ghosh	Approved	04 Nov 2026, 11:44
CS-2026-0001	IND-2026-0001	Shreeji Engineering & Spares	₹40,710.00	CFO Richa Ghosh	Approved	02 Nov 2026, 08:30

Factory: Dhankhedi, Dist. Indore (MP) | Key Objective: Systematic, transparent, cost-effective procurement with zero conflict of interest.

1. Departmental Authority & Responsibility Chart (SOP Section 3 & Signatories)

S.No	Category of Purchase	Initiated By (Dept Head)	Checked By (Stock)	Approved By	Purchase Execution Authority
1	Raw Material Battery scrap, Lead plates, RML	Rajendra Dodiya Factory Head	Stores In-charge (RM) RM Yard Stores	Director / MD	Direct Director Execution
2	Consumables & Chemicals Melting, refining section	Vishnu (Melting) / Vijay Sawant (Refining) / Vinay Parmar (Plant Coord.)	Sarita Raikwar Stores Head	Rajendra Dodiya Factory Head	Neeti Morya Purchase Incharge (HO)
3	Parts / Maintenance Machinery spares, oil, bearings	P N Sharma Maintenance Head	Sarita Raikwar Stores Head	Rajendra Dodiya Factory Head / Niti	Neeti Morya Purchase Incharge (HO)
4	Electrical & Admin Plant utilities, office, admin	Anil Verma (HR Head) / Vinay Parmar (Plant Coord.)	Sarita Raikwar Stores Head	Rajendra Dodiya Factory Head	Neeti Morya Purchase Incharge (HO)
5	Civil / Projects Refractory bricks, construction	Vinay Parmar (Plant Coord.) / Project In-charge	Sarita Raikwar / Plant Coord.	Director / MD	Direct Director Execution
6	Emergency Purchase Fast-track breakdown purchase	Concerned Department / Vinay Parmar	Sarita Raikwar Stores Head	Rajendra Dodiya Factory Head	Neeti Morya Purchase Incharge (HO)

2. Flowchart Amount Conditions & Approval Slabs

Up to Rs. 15,000/-: No quotation required. Market rate enquiry by Neeti Morya is sufficient.
Rs. 15,001 to Rs. 100,000/-: Minimum 2 written quotes (WhatsApp / Email).
Above Rs. 100,000/-: Minimum 3 written quotes mandatory + CS presented to Director.

Up to Rs. 15,000/-: Neeti Morya (Purchase In-charge) can authorize.
Up to Rs. 25,000/-: Rajendra Dodiya (Factory Head - Local Purchase) can authorize.
Rs. 15,001 to Rs. 1,25,000/-: Richa Ghosh (CFO) Approved.
Above Rs. 1,25,000/-: Director Approved Only.

PO Requirement: Up to Rs. 20,000/- PO not mandatory (can purchase on Bill); Above Rs. 20,000/- Mandatory to make on PO only. No payment without PO. Inform Accounts promptly.
Credit Period: Enforce at least 7 to 15 days credit. No 100% advance.

3. Policy Signatories & Acknowledged Officials (SOP Page 3)

Rajendra Dodiya Factory Head

Sarita Raikwar Stores Head

Neeti Morya Purchase Incharge (Head Office)

Richa Ghosh Chief Financial Officer (CFO)

P N Sharma Maintenance Head

Vishnu Melting Section Incharge

Vijay Sawant Refining Section Incharge

Vinay Parmar Plant Coordinator

Anil Verma HR & Admin Head