DHANKHEDI FACTORY, DIST. INDORE (M.P.) • GSTIN: 23AABCV1234F1Z0 • SOP Matrix Active (01 Nov 2026)
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Audit Trail & Compliance Transparency

SOP Section 8 & 9: All quotations, POs, bills, and workflow status modifications logged for audit review

Timestamp Entity Action Taken Audit Details User / Role IP Address
05 Nov 2026, 07:55:05 CS #8 CS_CREATED Comparative Statement generated for Rs. 47790.00. Authority required: CFO_Richa_Ghosh.
Vijay Sawant
Section In-charge (Melting/Refining)
2401:4900:88f0:594e:604b:d51f:f241:ac83
05 Nov 2026, 07:54:04 QUOTATION #12 QUOTATION_ADDED Quotation of Rs. 47790 added for vendor ID: 2. Credit Period: 0 days.
Vijay Sawant
Section In-charge (Melting/Refining)
2401:4900:88f0:594e:604b:d51f:f241:ac83
05 Nov 2026, 07:53:36 QUOTATION #11 QUOTATION_ADDED Quotation of Rs. 47790 added for vendor ID: 2. Credit Period: 0 days.
Vijay Sawant
Section In-charge (Melting/Refining)
2401:4900:88f0:594e:604b:d51f:f241:ac83
05 Nov 2026, 07:51:51 INDENT #12 INDENT_APPROVED Indent marked Approved. Remarks: ok. Execution route: purchase_incharge
Vijay Sawant
Section In-charge (Melting/Refining)
2401:4900:88f0:594e:604b:d51f:f241:ac83
05 Nov 2026, 07:51:38 INDENT #12 STORES_STOCK_CHECKED Stores verified physical stock: Not Available. Next step: 3_INDENT_APPROVAL. Remarks: 20 kg available
Vijay Sawant
Section In-charge (Melting/Refining)
2401:4900:88f0:594e:604b:d51f:f241:ac83
05 Nov 2026, 07:51:14 INDENT #12 INDENT_CREATED Indent raised by initiator. Routed to Stores for physical in-stock checking.
Vijay Sawant
Section In-charge (Melting/Refining)
2401:4900:88f0:594e:604b:d51f:f241:ac83
05 Nov 2026, 07:48:52 GRN #9 GRN_CREATED GRN GRN-2026-0007 generated.
Vijay Sawant
Section In-charge (Melting/Refining)
2401:4900:88f0:594e:604b:d51f:f241:ac83
05 Nov 2026, 07:48:08 GATE #7 GATE_ENTRY_RECORDED Gate Entry GE-2026-0006 recorded for Vehicle mp09, Challan: test01
Vijay Sawant
Section In-charge (Melting/Refining)
2401:4900:88f0:594e:604b:d51f:f241:ac83
05 Nov 2026, 07:45:54 INDENT #11 INDENT_APPROVED Indent marked Approved. Remarks: test. Execution route: purchase_incharge
Vijay Sawant
Section In-charge (Melting/Refining)
2401:4900:88f0:594e:604b:d51f:f241:ac83
05 Nov 2026, 07:45:22 INDENT #11 STORES_STOCK_CHECKED Stores verified physical stock: Not Available. Next step: 3_INDENT_APPROVAL. Remarks: test
Vijay Sawant
Section In-charge (Melting/Refining)
2401:4900:88f0:594e:604b:d51f:f241:ac83
05 Nov 2026, 07:44:34 INDENT #11 INDENT_CREATED Indent raised by initiator. Routed to Stores for physical in-stock checking.
Vijay Sawant
Section In-charge (Melting/Refining)
2401:4900:88f0:594e:604b:d51f:f241:ac83
05 Nov 2026, 07:42:47 AUTH #9 PERSONA_SWITCHED Switched active persona to Vijay Sawant (Refining Section Incharge)
Vijay Sawant
Section In-charge (Melting/Refining)
2401:4900:88f0:594e:604b:d51f:f241:ac83
05 Nov 2026, 07:42:35 AUTH #1 USER_LOGOUT User logged out.
Director / MD
Director / MD
2401:4900:88f0:594e:604b:d51f:f241:ac83
05 Nov 2026, 07:38:30 AUTH #9 PERSONA_SWITCHED Switched active persona to Vijay Sawant (Refining Section Incharge)
Vijay Sawant
Section In-charge (Melting/Refining)
2401:4900:88f0:594e:5004:6fa1:8372:a294
05 Nov 2026, 02:41:27 GRN #8 GRN_CREATED GRN GRN-2026-0006 generated.
Vinay Parmar
Section In-charge (Melting/Refining)
::1
05 Nov 2026, 02:41:13 GRN #7 GRN_CREATED GRN GRN-2026-0005 generated.
Vinay Parmar
Section In-charge (Melting/Refining)
::1
05 Nov 2026, 02:39:54 GATE #6 GATE_ENTRY_RECORDED Gate Entry GE-2026-0005 recorded for Vehicle mp09 5264, Challan: DC-7890
Vinay Parmar
Section In-charge (Melting/Refining)
::1
05 Nov 2026, 02:38:34 INDENT #10 INDENT_APPROVED Indent marked Approved. Remarks: approved. Execution route: purchase_incharge
Vinay Parmar
Section In-charge (Melting/Refining)
::1
05 Nov 2026, 02:37:57 INDENT #10 STORES_STOCK_CHECKED Stores verified physical stock: Not Available. Next step: 3_INDENT_APPROVAL. Remarks: stock is not available
Vinay Parmar
Section In-charge (Melting/Refining)
::1
05 Nov 2026, 02:37:07 INDENT #10 INDENT_CREATED Indent raised by initiator. Routed to Stores for physical in-stock checking.
Vinay Parmar
Section In-charge (Melting/Refining)
::1
05 Nov 2026, 02:35:48 AUTH #10 PERSONA_SWITCHED Switched active persona to Vinay Parmar (Plant Coordinator)
Vinay Parmar
Section In-charge (Melting/Refining)
::1
05 Nov 2026, 02:34:57 AUTH #9 PERSONA_SWITCHED Switched active persona to Vijay Sawant (Refining Section Incharge)
Vijay Sawant
Section In-charge (Melting/Refining)
::1
05 Nov 2026, 02:34:56 AUTH #9 PERSONA_SWITCHED Switched active persona to Vijay Sawant (Refining Section Incharge)
Vijay Sawant
Section In-charge (Melting/Refining)
::1
05 Nov 2026, 02:34:48 AUTH #9 PERSONA_SWITCHED Switched active persona to Vijay Sawant (Refining Section Incharge)
Vijay Sawant
Section In-charge (Melting/Refining)
::1
05 Nov 2026, 02:34:46 AUTH #9 PERSONA_SWITCHED Switched active persona to Vijay Sawant (Refining Section Incharge)
Vijay Sawant
Section In-charge (Melting/Refining)
::1
05 Nov 2026, 02:34:36 AUTH #4 USER_LOGOUT User logged out.
Neeti Morya
Purchase Incharge (HO)
::1
05 Nov 2026, 02:31:32 PO #7 PO_ISSUED PO VOBPL/PO/26-27/0004 released for Rs. 3540.00. Accounts notified promptly.
Neeti Morya
Purchase Incharge (HO)
::1
05 Nov 2026, 02:30:49 CS #7 CS_APPROVED Comparative statement Approved. Remarks: approved .
Neeti Morya
Purchase Incharge (HO)
::1
05 Nov 2026, 02:28:38 CS #7 CS_CREATED Comparative Statement generated for Rs. 3540.00. Authority required: Neeti_Morya.
Neeti Morya
Purchase Incharge (HO)
::1
05 Nov 2026, 02:26:37 QUOTATION #10 QUOTATION_ADDED Quotation of Rs. 3540 added for vendor ID: 2. Credit Period: 15 days.
Neeti Morya
Purchase Incharge (HO)
::1
05 Nov 2026, 02:21:37 AUTH #4 PERSONA_SWITCHED Switched active persona to Neeti Morya (Purchase Incharge (HO))
Neeti Morya
Purchase Incharge (HO)
::1
05 Nov 2026, 02:21:07 INDENT #9 INDENT_APPROVED Indent marked Approved. Remarks: Approve Indent & Forward to Purchase.. Execution route: purchase_incharge
Rajendra Dodiya
Factory Head
::1
05 Nov 2026, 02:20:05 AUTH #3 PERSONA_SWITCHED Switched active persona to Rajendra Dodiya (Factory Head)
Rajendra Dodiya
Factory Head
::1
05 Nov 2026, 02:19:51 INDENT #9 STORES_STOCK_CHECKED Stores verified physical stock: Not Available. Next step: 3_INDENT_APPROVAL. Remarks: Stock Nil in Stores. Verified for purchase
Sarita Raikwar
Stores Head / In-charge
::1
05 Nov 2026, 02:18:35 AUTH #5 PERSONA_SWITCHED Switched active persona to Sarita Raikwar (Stores Head)
Sarita Raikwar
Stores Head / In-charge
::1
05 Nov 2026, 02:17:59 INDENT #9 INDENT_CREATED Indent raised by initiator. Routed to Stores for physical in-stock checking.
Vishnu
Section In-charge (Melting/Refining)
::1
05 Nov 2026, 02:16:04 AUTH #8 PERSONA_SWITCHED Switched active persona to Vishnu (Melting Section Incharge)
Vishnu
Section In-charge (Melting/Refining)
::1
05 Nov 2026, 01:49:26 USER #16 USER_CREATED New Department Head account created for Pradeep Verma (Quality Control Head)
Director / MD
Director / MD
127.0.0.1
04 Nov 2026, 10:57:33 INDENT #1 INDENT_CREATED Maintenance indent IND-2026-0001 raised by P N Sharma.
P N Sharma
Maintenance Head
127.0.0.1
04 Nov 2026, 10:57:33 INDENT #1 STORES_STOCK_CHECKED Stores physically verified inventory: Not Available.
Sarita Raikwar
Stores Head
127.0.0.1
04 Nov 2026, 10:57:33 INDENT #1 INDENT_APPROVED Indent approved by Factory Head Rajendra Dodiya.
Rajendra Dodiya
Factory Head
127.0.0.1
04 Nov 2026, 10:57:33 CS #1 CS_APPROVED Comparative statement approved by CFO Richa Ghosh.
Richa Ghosh
CFO
127.0.0.1
04 Nov 2026, 10:57:33 PO #1 PO_ISSUED PO released. Accounts notified promptly.
Neeti Morya
Purchase Incharge
127.0.0.1
04 Nov 2026, 10:57:33 GATE #1 GATE_INWARD Vehicle MP-09-GE-5544 registered at factory gate.
Gate Security
Security
127.0.0.1
04 Nov 2026, 10:57:33 GRN #1 GRN_CERTIFIED GRN-2026-0001 certified by Stores.
Sarita Raikwar
Stores Head
127.0.0.1
04 Nov 2026, 10:57:33 INVOICE #1 ACCOUNTS_TALLY_ENTERED 3-Way reconciliation cleared. Tally voucher PUR-2627-0105 posted.
Accounts Officer
Accounts
127.0.0.1
04 Nov 2026, 09:54:20 INVOICE #5 ACCOUNTS_TALLY_ENTERED 3-way reconciliation cleared. Tally voucher TL-2026-CH-0101 posted.
Sarita Raikwar
Stores Head / In-charge
::1
04 Nov 2026, 09:54:06 INVOICE #5 DEPT_HEAD_SIGN_OFF Department Head signed off on invoice. Remarks:
Sarita Raikwar
Stores Head / In-charge
::1
04 Nov 2026, 09:54:04 INVOICE #5 STORES_SIGN_OFF Stores verified and signed off on invoice GRN reconciliation.
Sarita Raikwar
Stores Head / In-charge
::1
04 Nov 2026, 09:53:45 INVOICE #5 INVOICE_SUBMITTED Invoice INV-9021 of Rs. 49560 registered for 3-way matching.
Sarita Raikwar
Stores Head / In-charge
::1
04 Nov 2026, 09:50:58 GRN #6 GRN_CREATED GRN GRN-2026-0004 generated.
Sarita Raikwar
Stores Head / In-charge
::1
04 Nov 2026, 09:49:44 AUTH #5 PERSONA_SWITCHED Switched active persona to Sarita Raikwar (Stores Head)
Sarita Raikwar
Stores Head / In-charge
::1
04 Nov 2026, 09:49:11 GATE #5 GATE_ENTRY_RECORDED Gate Entry GE-2026-0004 recorded for Vehicle MP-09-AB-1234, Challan: DC-7890
Neeti Morya
Purchase Incharge (HO)
::1
04 Nov 2026, 09:44:33 AUTH #4 PERSONA_SWITCHED Switched active persona to Neeti Morya (Purchase Incharge (HO))
Neeti Morya
Purchase Incharge (HO)
::1
04 Nov 2026, 09:41:49 CS #5 CS_APPROVED Comparative statement Approved. Remarks: Submit Authorization Decision.
Richa Ghosh
Chief Financial Officer (CFO)
::1
04 Nov 2026, 09:40:13 AUTH #2 PERSONA_SWITCHED Switched active persona to Richa Ghosh (CFO (Chief Financial Officer))
Richa Ghosh
Chief Financial Officer (CFO)
::1
04 Nov 2026, 09:37:22 AUTH #2 PERSONA_SWITCHED Switched active persona to Richa Ghosh (CFO (Chief Financial Officer))
Richa Ghosh
Chief Financial Officer (CFO)
::1
04 Nov 2026, 09:36:46 CS #5 CS_CREATED Comparative Statement generated for Rs. 58528.00. Authority required: CFO_Richa_Ghosh.
Neeti Morya
Purchase Incharge (HO)
::1
04 Nov 2026, 09:34:19 QUOTATION #8 QUOTATION_ADDED Quotation of Rs. 58528 added for vendor ID: 1. Credit Period: 15 days.
Neeti Morya
Purchase Incharge (HO)
::1
04 Nov 2026, 09:33:15 QUOTATION #7 QUOTATION_ADDED Quotation of Rs. 61360 added for vendor ID: 2. Credit Period: 15 days.
Neeti Morya
Purchase Incharge (HO)
::1
04 Nov 2026, 09:29:54 AUTH #4 PERSONA_SWITCHED Switched active persona to Neeti Morya (Purchase Incharge (HO))
Neeti Morya
Purchase Incharge (HO)
::1
04 Nov 2026, 09:29:21 INDENT #8 INDENT_APPROVED Indent marked Approved. Remarks: "Approved for plant refining production requirements.. Execution route: purchase_incharge
Rajendra Dodiya
Factory Head
::1
04 Nov 2026, 09:27:46 AUTH #3 PERSONA_SWITCHED Switched active persona to Rajendra Dodiya (Factory Head)
Rajendra Dodiya
Factory Head
::1
04 Nov 2026, 09:27:18 INDENT #8 STORES_STOCK_CHECKED Stores verified physical stock: Not Available. Next step: 3_INDENT_APPROVAL. Remarks: Physical rack verification in chemical storage yard completed. Stock is NIL. Procurement recommended
Sarita Raikwar
Stores Head / In-charge
::1
04 Nov 2026, 09:25:55 AUTH #5 PERSONA_SWITCHED Switched active persona to Sarita Raikwar (Stores Head)
Sarita Raikwar
Stores Head / In-charge
::1
04 Nov 2026, 09:25:34 INDENT #8 INDENT_CREATED Indent raised by initiator. Routed to Stores for physical in-stock checking.
Vishnu
Section In-charge (Melting/Refining)
::1
04 Nov 2026, 09:22:52 AUTH #8 PERSONA_SWITCHED Switched active persona to Vishnu (Melting Section Incharge)
Vishnu
Section In-charge (Melting/Refining)
::1
04 Nov 2026, 09:17:25 AUTH #9 PERSONA_SWITCHED Switched active persona to Vijay Sawant (Refining Section Incharge)
Vijay Sawant
Section In-charge (Melting/Refining)
::1
04 Nov 2026, 09:15:25 AUTH #6 PERSONA_SWITCHED Switched active persona to Stores In-charge (RM) (Raw Material Stores In-charge)
Stores In-charge (RM)
Stores Head / In-charge
::1
04 Nov 2026, 07:30:09 AUTH #4 PERSONA_SWITCHED Switched active persona to Neeti Morya (Purchase Incharge (HO))
Neeti Morya
Purchase Incharge (HO)
::1
04 Nov 2026, 07:27:43 INDENT #5 INDENT_APPROVED Indent marked Approved. Remarks: approved. Execution route: purchase_incharge
Rajendra Dodiya
Factory Head
::1
04 Nov 2026, 07:26:29 AUTH #3 PERSONA_SWITCHED Switched active persona to Rajendra Dodiya (Factory Head)
Rajendra Dodiya
Factory Head
::1
04 Nov 2026, 07:25:56 INDENT #5 STORES_STOCK_CHECKED Stores verified physical stock: Not Available. Next step: 3_INDENT_APPROVAL. Remarks: not available
Sarita Raikwar
Stores Head / In-charge
::1
04 Nov 2026, 07:24:28 AUTH #5 PERSONA_SWITCHED Switched active persona to Sarita Raikwar (Stores Head (Consumables/Parts))
Sarita Raikwar
Stores Head / In-charge
::1
04 Nov 2026, 07:24:20 AUTH #5 PERSONA_SWITCHED Switched active persona to Sarita Raikwar (Stores Head (Consumables/Parts))
Sarita Raikwar
Stores Head / In-charge
::1
04 Nov 2026, 07:23:51 INDENT #5 INDENT_CREATED Indent raised by initiator. Routed to Stores for physical in-stock checking.
Vijay Sawant
Section In-charge (Melting/Refining)
::1
04 Nov 2026, 07:20:52 AUTH #9 PERSONA_SWITCHED Switched active persona to Vijay Sawant (Refining Section Incharge)
Vijay Sawant
Section In-charge (Melting/Refining)
::1
04 Nov 2026, 07:14:57 INVOICE #3 STORES_SIGN_OFF Stores verified and signed off on invoice GRN reconciliation.
Sarita Raikwar
Stores Head / In-charge
127.0.0.1
04 Nov 2026, 07:14:57 AUTH #13 PERSONA_SWITCHED Switched active persona to Accounts Officer (Senior Accounts Executive)
Accounts Officer
Accounts Department
127.0.0.1
04 Nov 2026, 07:14:57 INVOICE #3 ACCOUNTS_TALLY_ENTERED 3-way reconciliation cleared. Tally voucher PUR-2627-0211 posted.
Accounts Officer
Accounts Department
127.0.0.1
04 Nov 2026, 07:14:56 AUTH #4 PERSONA_SWITCHED Switched active persona to Neeti Morya (Purchase Incharge (HO))
Neeti Morya
Purchase Incharge (HO)
127.0.0.1
04 Nov 2026, 07:14:56 INVOICE #3 INVOICE_SUBMITTED Invoice INV-MCC-2026-904 of Rs. 23305 registered for 3-way matching.
Neeti Morya
Purchase Incharge (HO)
127.0.0.1
04 Nov 2026, 07:14:56 AUTH #8 PERSONA_SWITCHED Switched active persona to Vishnu (Melting Section Incharge)
Vishnu
Section In-charge (Melting/Refining)
127.0.0.1
04 Nov 2026, 07:14:56 INVOICE #3 DEPT_HEAD_SIGN_OFF Department Head signed off on invoice. Remarks: Certified. Chemicals received and taken to furnace floor.
Vishnu
Section In-charge (Melting/Refining)
127.0.0.1
04 Nov 2026, 07:14:56 AUTH #5 PERSONA_SWITCHED Switched active persona to Sarita Raikwar (Stores Head (Consumables/Parts))
Sarita Raikwar
Stores Head / In-charge
127.0.0.1
04 Nov 2026, 07:14:55 PO #4 PO_ISSUED PO VOBPL/PO/26-27/0002 released for Rs. 23305.00. Accounts notified promptly.
Neeti Morya
Purchase Incharge (HO)
127.0.0.1
04 Nov 2026, 07:14:55 AUTH #14 PERSONA_SWITCHED Switched active persona to Gate Security (Security Officer (Gate Incharge))
Gate Security
Security / Gate Incharge
127.0.0.1
04 Nov 2026, 07:14:55 GATE #3 GATE_ENTRY_RECORDED Gate Entry GE-2026-0002 recorded for Vehicle MP-09-MC-4411, Challan: MC/CH/7892
Gate Security
Security / Gate Incharge
127.0.0.1
04 Nov 2026, 07:14:55 AUTH #5 PERSONA_SWITCHED Switched active persona to Sarita Raikwar (Stores Head (Consumables/Parts))
Sarita Raikwar
Stores Head / In-charge
127.0.0.1
04 Nov 2026, 07:14:55 GRN #4 GRN_CREATED GRN GRN-2026-0002 generated.
Sarita Raikwar
Stores Head / In-charge
127.0.0.1
04 Nov 2026, 07:14:54 QUOTATION #4 QUOTATION_ADDED Quotation of Rs. 24190 added for vendor ID: 3. Credit Period: 10 days.
Neeti Morya
Purchase Incharge (HO)
127.0.0.1
04 Nov 2026, 07:14:54 CS #3 CS_CREATED Comparative Statement generated for Rs. 23305.00. Authority required: CFO_Richa_Ghosh.
Neeti Morya
Purchase Incharge (HO)
127.0.0.1
04 Nov 2026, 07:14:54 AUTH #2 PERSONA_SWITCHED Switched active persona to Richa Ghosh (Chief Financial Officer (CFO))
Richa Ghosh
Chief Financial Officer (CFO)
127.0.0.1
04 Nov 2026, 07:14:54 CS #3 CS_APPROVED Comparative statement Approved. Remarks: Approved as competitive L1 quote under CFO authorization matrix..
Richa Ghosh
Chief Financial Officer (CFO)
127.0.0.1
04 Nov 2026, 07:14:54 AUTH #4 PERSONA_SWITCHED Switched active persona to Neeti Morya (Purchase Incharge (HO))
Neeti Morya
Purchase Incharge (HO)
127.0.0.1
04 Nov 2026, 07:14:53 INDENT #4 STORES_STOCK_CHECKED Stores verified physical stock: Not Available. Next step: 3_INDENT_APPROVAL. Remarks: Inspected chemical racks in Dhankhedi warehouse. Stock is zero. Full procurement needed.
Sarita Raikwar
Stores Head / In-charge
127.0.0.1
04 Nov 2026, 07:14:53 AUTH #3 PERSONA_SWITCHED Switched active persona to Rajendra Dodiya (Factory Head)
Rajendra Dodiya
Factory Head
127.0.0.1
04 Nov 2026, 07:14:53 INDENT #4 INDENT_APPROVED Indent marked Approved. Remarks: Approved as required for continuous plant smelting operation.. Execution route: purchase_incharge
Rajendra Dodiya
Factory Head
127.0.0.1
04 Nov 2026, 07:14:53 AUTH #4 PERSONA_SWITCHED Switched active persona to Neeti Morya (Purchase Incharge (HO))
Neeti Morya
Purchase Incharge (HO)
127.0.0.1
04 Nov 2026, 07:14:53 QUOTATION #3 QUOTATION_ADDED Quotation of Rs. 23305 added for vendor ID: 2. Credit Period: 15 days.
Neeti Morya
Purchase Incharge (HO)
127.0.0.1
04 Nov 2026, 07:14:52 AUTH #8 PERSONA_SWITCHED Switched active persona to Vishnu (Melting Section Incharge)
Vishnu
Section In-charge (Melting/Refining)
127.0.0.1
04 Nov 2026, 07:14:52 INDENT #4 INDENT_CREATED Indent raised by initiator. Routed to Stores for physical in-stock checking.
Vishnu
Section In-charge (Melting/Refining)
127.0.0.1
04 Nov 2026, 07:14:52 AUTH #5 PERSONA_SWITCHED Switched active persona to Sarita Raikwar (Stores Head (Consumables/Parts))
Sarita Raikwar
Stores Head / In-charge
127.0.0.1