VOBPL - Purchase & SOP Workflow System | Vyankatesh Oxides and Batteries Pvt. Ltd.

Standard Operating Procedure Signatory Roster (SOP Section 3 & Page 3)

Each department head has a dedicated system account to initiate indents, verify stock, authorize expenditures, or certify physical receipt. Default password for all pre-seeded accounts is password123.

Active Departmental Accounts (16 Total)

All Accounts Active

#	Department Head	Department & Section	Username	Role & Scope	Contact	Switch / Login
1	Director / MD Managing Director	Executive Management / Board Code: MANAGEMENT	`director` Pass: `password123`	Director / MD director	director@vobpl.com 9826011111	Active
2	Richa Ghosh CFO (Chief Financial Officer)	Finance & Accounts Code: FINANCE	`richa.ghosh` Pass: `password123`	Chief Financial Officer (CFO) cfo	cfo@vobpl.com 9826022222	Switch
3	Rajendra Dodiya Factory Head	Dhankhedi Factory Management Code: FACTORY_MGMT	`rajendra.dodiya` Pass: `password123`	Factory Head factory_head	rajendra.dodiya@vobpl.com 9826033333	Switch
4	Neeti Morya Purchase Incharge (HO)	Purchase Department (Head Office) Code: PURCHASE_HO	`neeti.morya` Pass: `password123`	Purchase Incharge (HO) purchase_incharge	neeti.morya@vobpl.com 9826044444	Switch
5	Sarita Raikwar Stores Head	Stores & Inventory (Dhankhedi) Code: STORES	`sarita.raikwar` Pass: `password123`	Stores Head / In-charge stores_head	sarita.raikwar@vobpl.com 9826055555	Switch
6	Stores In-charge (RM) Raw Material Stores In-charge	Stores & Inventory (Dhankhedi) Code: STORES	`stores.rm` Pass: `password123`	Stores Head / In-charge stores_head	stores.rm@vobpl.com 9826055556	Switch
7	P N Sharma Maintenance Head	Mechanical & Electrical Maintenance Code: MAINTENANCE	`pn.sharma` Pass: `password123`	Maintenance Head maintenance_head	pn.sharma@vobpl.com 9826066666	Switch
8	Vishnu Melting Section Incharge	Melting Section Code: MELTING	`vishnu` Pass: `password123`	Section In-charge (Melting/Refining) section_incharge	vishnu.melting@vobpl.com 9826077777	Switch
9	Vijay Sawant Refining Section Incharge	Refining Section Code: REFINING	`vijay.sawant` Pass: `password123`	Section In-charge (Melting/Refining) section_incharge	vijay.sawant@vobpl.com 9826088888	Switch
10	Vinay Parmar Plant Coordinator	Dhankhedi Factory Management Code: FACTORY_MGMT	`vinay` Pass: `password123`	Section In-charge (Melting/Refining) section_incharge	vinay@vobpl.com 9826088889	Switch
11	Anil Verma HR & Admin Head	HR & Plant Administration Code: HR_ADMIN	`anil.verma` Pass: `password123`	Section In-charge (Melting/Refining) section_incharge	hr@vobpl.com 9826099999	Switch
12	Project In-charge Civil / Project In-charge	Civil & Projects Code: CIVIL_PROJ	`project.incharge` Pass: `password123`	Section In-charge (Melting/Refining) section_incharge	project@vobpl.com 9826099998	Switch
13	Accounts Officer Senior Accounts Executive	Finance & Accounts Code: FINANCE	`accounts.officer` Pass: `password123`	Accounts Department accounts	accounts@vobpl.com 9826012345	Switch
14	Gate Security Security Officer (Gate Incharge)	Factory Gate Security Code: SECURITY	`gate.security` Pass: `password123`	Security / Gate Incharge gate_security	security@vobpl.com 9826054321	Switch
15	System Administrator IT & Systems Admin	Executive Management / Board Code: MANAGEMENT	`admin` Pass: `password123`	System Administrator admin	it@vobpl.com 9826099990	Switch
16	Pradeep Verma Quality Control Head	Refining Section Code: REFINING	`pradeep.verma` Pass: `password123`	Section In-charge (Melting/Refining) section_incharge	pradeep.verma@vobpl.com 9826019999	Switch

1. Departmental Authority & Responsibility Chart (SOP Section 3 & Signatories)

S.No	Category of Purchase	Initiated By (Dept Head)	Checked By (Stock)	Approved By	Purchase Execution Authority
1	Raw Material Battery scrap, Lead plates, RML	Rajendra Dodiya Factory Head	Stores In-charge (RM) RM Yard Stores	Director / MD	Direct Director Execution
2	Consumables & Chemicals Melting, refining section	Vishnu (Melting) / Vijay Sawant (Refining) / Vinay Parmar (Plant Coord.)	Sarita Raikwar Stores Head	Rajendra Dodiya Factory Head	Neeti Morya Purchase Incharge (HO)
3	Parts / Maintenance Machinery spares, oil, bearings	P N Sharma Maintenance Head	Sarita Raikwar Stores Head	Rajendra Dodiya Factory Head / Niti	Neeti Morya Purchase Incharge (HO)
4	Electrical & Admin Plant utilities, office, admin	Anil Verma (HR Head) / Vinay Parmar (Plant Coord.)	Sarita Raikwar Stores Head	Rajendra Dodiya Factory Head	Neeti Morya Purchase Incharge (HO)
5	Civil / Projects Refractory bricks, construction	Vinay Parmar (Plant Coord.) / Project In-charge	Sarita Raikwar / Plant Coord.	Director / MD	Direct Director Execution
6	Emergency Purchase Fast-track breakdown purchase	Concerned Department / Vinay Parmar	Sarita Raikwar Stores Head	Rajendra Dodiya Factory Head	Neeti Morya Purchase Incharge (HO)

2. Flowchart Amount Conditions & Approval Slabs

Step 5: Quotation Requirement Slabs:

Up to Rs. 15,000/-: No quotation required. Market rate enquiry by Neeti Morya is sufficient.
Rs. 15,001 to Rs. 100,000/-: Minimum 2 written quotes (WhatsApp / Email).
Above Rs. 100,000/-: Minimum 3 written quotes mandatory + CS presented to Director.

Step 6: Comparative Statement & 4 Approval Tiers:

Up to Rs. 15,000/-: Neeti Morya (Purchase In-charge) can authorize.
Up to Rs. 25,000/-: Rajendra Dodiya (Factory Head - Local Purchase) can authorize.
Rs. 15,001 to Rs. 1,25,000/-: Richa Ghosh (CFO) Approved.
Above Rs. 1,25,000/-: Director Approved Only.

Step 7: PO Policy & Credit Terms:

PO Requirement: Up to Rs. 20,000/- PO not mandatory (can purchase on Bill); Above Rs. 20,000/- Mandatory to make on PO only. No payment without PO. Inform Accounts promptly.
Credit Period: Enforce at least 7 to 15 days credit. No 100% advance.

3. Policy Signatories & Acknowledged Officials (SOP Page 3)

Rajendra Dodiya Factory Head

Sarita Raikwar Stores Head

Neeti Morya Purchase Incharge (Head Office)

Richa Ghosh Chief Financial Officer (CFO)

P N Sharma Maintenance Head

Vishnu Melting Section Incharge

Vijay Sawant Refining Section Incharge

Vinay Parmar Plant Coordinator

Anil Verma HR & Admin Head

Department Heads & Plant Authorities Directory

Standard Operating Procedure Signatory Roster (SOP Section 3 & Page 3)

Active Departmental Accounts (16 Total)