VOBPL - Purchase & SOP Workflow System | Vyankatesh Oxides and Batteries Pvt. Ltd.

DHANKHEDI FACTORY, DIST. INDORE (M.P.) • GSTIN: 23AABCV1234F1Z0 • SOP Matrix Active (01 Nov 2026)

SOP Section 8 & 9: All quotations, POs, bills, and workflow status modifications logged for audit review

All Events Indents Comparative Orders GRN (24h) Invoices

Timestamp	Entity	Action Taken	Audit Details	User / Role	IP Address
05 Nov 2026, 07:48:52	GRN #9	GRN_CREATED	GRN GRN-2026-0007 generated.	Vijay Sawant Section In-charge (Melting/Refining)	2401:4900:88f0:594e:604b:d51f:f241:ac83
05 Nov 2026, 02:41:27	GRN #8	GRN_CREATED	GRN GRN-2026-0006 generated.	Vinay Parmar Section In-charge (Melting/Refining)	::1
05 Nov 2026, 02:41:13	GRN #7	GRN_CREATED	GRN GRN-2026-0005 generated.	Vinay Parmar Section In-charge (Melting/Refining)	::1
04 Nov 2026, 10:57:33	GRN #1	GRN_CERTIFIED	GRN-2026-0001 certified by Stores.	Sarita Raikwar Stores Head	127.0.0.1
04 Nov 2026, 09:50:58	GRN #6	GRN_CREATED	GRN GRN-2026-0004 generated.	Sarita Raikwar Stores Head / In-charge	::1
04 Nov 2026, 07:14:55	GRN #4	GRN_CREATED	GRN GRN-2026-0002 generated.	Sarita Raikwar Stores Head / In-charge	127.0.0.1

Factory: Dhankhedi, Dist. Indore (MP) | Key Objective: Systematic, transparent, cost-effective procurement with zero conflict of interest.

1. Departmental Authority & Responsibility Chart (SOP Section 3 & Signatories)

S.No	Category of Purchase	Initiated By (Dept Head)	Checked By (Stock)	Approved By	Purchase Execution Authority
1	Raw Material Battery scrap, Lead plates, RML	Rajendra Dodiya Factory Head	Stores In-charge (RM) RM Yard Stores	Director / MD	Direct Director Execution
2	Consumables & Chemicals Melting, refining section	Vishnu (Melting) / Vijay Sawant (Refining) / Vinay Parmar (Plant Coord.)	Sarita Raikwar Stores Head	Rajendra Dodiya Factory Head	Neeti Morya Purchase Incharge (HO)
3	Parts / Maintenance Machinery spares, oil, bearings	P N Sharma Maintenance Head	Sarita Raikwar Stores Head	Rajendra Dodiya Factory Head / Niti	Neeti Morya Purchase Incharge (HO)
4	Electrical & Admin Plant utilities, office, admin	Anil Verma (HR Head) / Vinay Parmar (Plant Coord.)	Sarita Raikwar Stores Head	Rajendra Dodiya Factory Head	Neeti Morya Purchase Incharge (HO)
5	Civil / Projects Refractory bricks, construction	Vinay Parmar (Plant Coord.) / Project In-charge	Sarita Raikwar / Plant Coord.	Director / MD	Direct Director Execution
6	Emergency Purchase Fast-track breakdown purchase	Concerned Department / Vinay Parmar	Sarita Raikwar Stores Head	Rajendra Dodiya Factory Head	Neeti Morya Purchase Incharge (HO)

2. Flowchart Amount Conditions & Approval Slabs

Up to Rs. 15,000/-: No quotation required. Market rate enquiry by Neeti Morya is sufficient.
Rs. 15,001 to Rs. 100,000/-: Minimum 2 written quotes (WhatsApp / Email).
Above Rs. 100,000/-: Minimum 3 written quotes mandatory + CS presented to Director.

Up to Rs. 15,000/-: Neeti Morya (Purchase In-charge) can authorize.
Up to Rs. 25,000/-: Rajendra Dodiya (Factory Head - Local Purchase) can authorize.
Rs. 15,001 to Rs. 1,25,000/-: Richa Ghosh (CFO) Approved.
Above Rs. 1,25,000/-: Director Approved Only.

PO Requirement: Up to Rs. 20,000/- PO not mandatory (can purchase on Bill); Above Rs. 20,000/- Mandatory to make on PO only. No payment without PO. Inform Accounts promptly.
Credit Period: Enforce at least 7 to 15 days credit. No 100% advance.

3. Policy Signatories & Acknowledged Officials (SOP Page 3)

Rajendra Dodiya Factory Head

Sarita Raikwar Stores Head

Neeti Morya Purchase Incharge (Head Office)

Richa Ghosh Chief Financial Officer (CFO)

P N Sharma Maintenance Head

Vishnu Melting Section Incharge

Vijay Sawant Refining Section Incharge

Vinay Parmar Plant Coordinator

Anil Verma HR & Admin Head