VOBPL - Purchase & SOP Workflow System | Vyankatesh Oxides and Batteries Pvt. Ltd.

DHANKHEDI FACTORY, DIST. INDORE (M.P.) • GSTIN: 23AABCV1234F1Z0 • SOP Matrix Active (01 Nov 2026)

Step 7: Issue Purchase Order (PO)

Indent: IND-2026-0012 | CS Ref: CS-2026-0006

Step 7 Policy Flowchart PO Condition: Purchase value is ₹47,790.00 (> ₹20,000/-). Formal Purchase Order (PO) is STRICTLY MANDATORY. No payment will be processed by Accounts without a valid PO.

PO Mandatory (> ₹20k)

Order Parameters & Terms

Vendor:

Malwa Chemicals & Flux Corp

Contact: Ramesh Gupta (9826222333)

GSTIN: 23AABCM5678G2Z2

Expected Delivery Date *

Agreed Credit Period (Days) *

SOP Section 5D: Vendor credit period should be at least 7 to 15 days.

Advance Payment (%)

No 100% advance unless approved by Director for special cases.

Director Override for Advance (Special Case)

Required if requesting high/100% advance payment as per SOP Section 5D.

Terms & Conditions

Order Items Specification

#	Description	Qty	UOM	Rate (₹)	GST %	Total (₹)
1	Grease	500.00	Kg	₹81.00	18.00%	₹47,790.00
Subtotal:						₹40,500.00
Tax (GST):						₹7,290.00
Grand Total:						₹47,790.00

Releasing this PO will immediately log an automated dispatch alert to the Accounts department.

Factory: Dhankhedi, Dist. Indore (MP) | Key Objective: Systematic, transparent, cost-effective procurement with zero conflict of interest.

1. Departmental Authority & Responsibility Chart (SOP Section 3 & Signatories)

S.No	Category of Purchase	Initiated By (Dept Head)	Checked By (Stock)	Approved By	Purchase Execution Authority
1	Raw Material Battery scrap, Lead plates, RML	Rajendra Dodiya Factory Head	Stores In-charge (RM) RM Yard Stores	Director / MD	Direct Director Execution
2	Consumables & Chemicals Melting, refining section	Vishnu (Melting) / Vijay Sawant (Refining) / Vinay Parmar (Plant Coord.)	Sarita Raikwar Stores Head	Rajendra Dodiya Factory Head	Neeti Morya Purchase Incharge (HO)
3	Parts / Maintenance Machinery spares, oil, bearings	P N Sharma Maintenance Head	Sarita Raikwar Stores Head	Rajendra Dodiya Factory Head / Niti	Neeti Morya Purchase Incharge (HO)
4	Electrical & Admin Plant utilities, office, admin	Anil Verma (HR Head) / Vinay Parmar (Plant Coord.)	Sarita Raikwar Stores Head	Rajendra Dodiya Factory Head	Neeti Morya Purchase Incharge (HO)
5	Civil / Projects Refractory bricks, construction	Vinay Parmar (Plant Coord.) / Project In-charge	Sarita Raikwar / Plant Coord.	Director / MD	Direct Director Execution
6	Emergency Purchase Fast-track breakdown purchase	Concerned Department / Vinay Parmar	Sarita Raikwar Stores Head	Rajendra Dodiya Factory Head	Neeti Morya Purchase Incharge (HO)

2. Flowchart Amount Conditions & Approval Slabs

Step 5: Quotation Requirement Slabs:

Up to Rs. 15,000/-: No quotation required. Market rate enquiry by Neeti Morya is sufficient.
Rs. 15,001 to Rs. 100,000/-: Minimum 2 written quotes (WhatsApp / Email).
Above Rs. 100,000/-: Minimum 3 written quotes mandatory + CS presented to Director.

Step 6: Comparative Statement & 4 Approval Tiers:

Up to Rs. 15,000/-: Neeti Morya (Purchase In-charge) can authorize.
Up to Rs. 25,000/-: Rajendra Dodiya (Factory Head - Local Purchase) can authorize.
Rs. 15,001 to Rs. 1,25,000/-: Richa Ghosh (CFO) Approved.
Above Rs. 1,25,000/-: Director Approved Only.

Step 7: PO Policy & Credit Terms:

PO Requirement: Up to Rs. 20,000/- PO not mandatory (can purchase on Bill); Above Rs. 20,000/- Mandatory to make on PO only. No payment without PO. Inform Accounts promptly.
Credit Period: Enforce at least 7 to 15 days credit. No 100% advance.

3. Policy Signatories & Acknowledged Officials (SOP Page 3)

Rajendra Dodiya Factory Head

Sarita Raikwar Stores Head

Neeti Morya Purchase Incharge (Head Office)

Richa Ghosh Chief Financial Officer (CFO)

P N Sharma Maintenance Head

Vishnu Melting Section Incharge

Vijay Sawant Refining Section Incharge

Vinay Parmar Plant Coordinator

Anil Verma HR & Admin Head