DHANKHEDI FACTORY, DIST. INDORE (M.P.) • GSTIN: 23AABCV1234F1Z0 • SOP Matrix Active (01 Nov 2026)
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3-Way Reconciliation: Invoice INV-MCC-2026-904

Reconciling Purchase Order (PO) vs Stores GRN vs Vendor Invoice (SOP Section 7A & 7B)

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Dual Approval Complete - Accounts Payment Unlocked
"Accounts will NOT process payment without Department Head sign and GRN." (SOP Section 7A)
1. Dept Head: SIGNED 2. Stores (Sarita Raikwar): SIGNED 3. Accounts: Tally_Entered
Pillar 1: Purchase Order (PO)
PO Number: VOBPL/PO/26-27/0002
PO Value: ₹23,305.00
Vendor: Malwa Chemicals & Flux Corp
Credit Period: 15 Days
Issued By: Neeti Morya (Purchase Incharge - HO)
Ordered Items:
  • Caustic Soda Flakes (Commercial Grade)
    200.00 Kg @ ₹65.00
  • Refining Flux Powder B-40
    50.00 Kg @ ₹135.00
Pillar 2: Stores GRN (Physical Count)
GRN Number: GRN-2026-0002
Stores Inspection: Passed
Shortage / Damaged: None
Stores Officer: Sarita Raikwar (Stores Head)
Physically Accepted:
  • Caustic Soda Flakes (Commercial Grade)
    Accepted: 200.00 | Rej: 0.00 | Short: 0.00
  • Refining Flux Powder B-40
    Accepted: 50.00 | Rej: 0.00 | Short: 0.00
Pillar 3: Vendor Invoice
Invoice No: INV-MCC-2026-904
Invoice Date: 04 Nov 2026
Total Claimed Amount:
₹23,305.00
Rate / Qty Match: Exact Match with PO
1. Department Head Sign-Off
Approved by Dept Head
By: Vishnu
On: 04 Nov 2026, 12:44
"Certified. Chemicals received and taken to furnace floor."
2. Stores Head Sign-Off (Sarita Raikwar)
Certified by Stores Head
By: Sarita Raikwar
On: 04 Nov 2026, 12:44
3. Accounts Tally Posting & Payment
Tally Voucher Posted
Voucher No: PUR-2627-0211
Entry Date: 04 Nov 2026
By: Accounts Officer